- Reduce your continually increasing influx of paper and associated handling costs.
- Increase your client and patient services through the acquisition of necessary information within several seconds.
- Never lose important information and files.
- Reduce your storage costs and make better use of the available space.
- Consider setting up a 'Disaster Recovery Plan'.
- Involve your available archive employees when processing and digitalising the daily data influx.
Bulk scanning
Bulk scanning is the digitalisation of large archives. This is used if a company or organisation digitalises its daily workflow, and also wants to insert its existing paper files into its digital network. Youston provides a full service from registration and packaging of the files, to supply of the requested digital information.
These products require the necessary attention and communication. Therefore, report meetings are held weekly with the client, where the progress status of the project is discussed. At the end of the contract, Youston also looks after the final archiving process or destruction.
Scanning On Demand
If not all documents need to be scanned, Youston can offer you a 'Scanning On Demand' solution.
We provide the secure packaging and retrieval of your documents. Our employees will draw up an inventory and file your files, and confirm this data with you. After which, these files will be stored securely in our archive spaces.
On request, we will locate this requested data, digitalise it, and provide you with a digital copy via a secure FTP line within 4 hours as standard.
Consequently, you will gradually build up a digital archive without having to invest in one. In addition, only those documents which you really need will be scanned in.
We will also monitor the aging of the stored files, and inform you when certain data no longer need to be legally stored. You can then decide whether these records should be destroyed, so that the storage costs remain low.
For companies and organisations that have older files which need not be consulted on a daily basis, this is an ideal solution.
In many cases, the combination of bulk scanning (for recent files) and scanning on demand (for older documents) offers a good service at a viable investment.
Delta scanning
Delta scanning (or also known as Workflow scanning) is the most powerful solution which Youston offers when it comes to off-site document scanning.
We regularly (daily) organise the secure transport of newly generated documents. These documents are immediately digitalised and stored in a database and are also provided with the necessary unique information (metadata). This processed data is transferred across a secure line so that you always have up-to-date information.
This solution is mostly chosen by companies who would like to avoid creating a new paper archive and due to a continually changing influx of data bring in Youston as a partner.